Many people lose time and good candidates simply because their hiring processes have many moving parts and are scattered in different places. Job ads are left on one platform. Applications are sent to a general inbox. Communication and updates are made in different spreadsheet down. By the time someone new joins the company, there’s so much confusion as to who’s doing what.
By integrating Zoho Recruit and Zoho’s HR platform, you can eliminate this hassle. You have one system that manages the entire process, from posting a job to onboarding a candidate. This reduces friction, increases efficiency, and leads to a smoother onboarding experience for candidates.
This entry will demonstrate how this process works, why it’s useful, and what you will achieve by keeping everything under the same platform on the Zoho sui
The Real Problem with Most Hiring Processes
Continuing to use a variety of applications to perform various steps of a process will lead to the same issues repetitively.
- Resumes get lost in an email inbox.
- Candidates receive updates far too late.
- HR learns about new hires at the very last minute.
- IT requests to set up equipment are delayed.
- Managers are disorganized and rushed to get everything in order for the first week.
- There are too many forms, files, and reminders needed to complete an onboarding process.
This leads to prolonged delays in hiring, a disengaged and unmotivated candidate pool, and a negative first impression for new team members. All of these issues stem from a single root cause. Nothing is integrated.
How Zoho Recruit Fixes the Hiring Stage
“Even if we do not talk about 5G (specifically), the security talent in general in the country is very sparse at the moment. We need to get more (security) professionals in the system”
With Zoho Recruit, you can keep everything in order for the structured and organized process of gaining new employees. Recruit helps you to keep candidates organized, and be in sync with your team.
Some of the features of Zoho Recruit are:
- With a single press of a button, you can publish your job openings to your career page and a wide variety of job boards.
- Instead of receiving a messy inbox full of applications, you will receive a central database where all applications will be stored.
- Every applicant will receive a confirmation email.
- Team members can rate a candidate, provide comments, and schedule an interview. All in one place.
- There is an AI matching tool to help you look for strong candidates in applications already submitted.
Never again will you have to guess what employees will be doing with the information you provide or how they will work together when they remit progress and problems to you; the system keeps everything in an orderly and organized fashion. However, the real development occurs when you hit the hire button.
Where Most Companies Struggle After Hiring
Continuing to use a variety of applications to perform various steps of a process will lead to the same issues repetitively.
- Resumes get lost in an email inbox.
- Candidates receive updates far too late.
- HR learns about new hires at the very last minute.
- IT requests to set up equipment are delayed.
- Managers are disorganized and rushed to get everything in order for the first week.
- There are too many forms, files, and reminders needed to complete an onboarding process.
This leads to prolonged delays in hiring, a disengaged and unmotivated candidate pool, and a negative first impression for new team members. All of these issues stem from a single root cause. Nothing is integrated.
With Zoho Recruit, you can keep everything in order for the structured and organized process of gaining new employees. Recruit helps you to keep candidates organized, and be in sync with your team.
Some of the features of Zoho Recruit are:
- With a single press of a button, you can publish your job openings to your career page and a wide variety of job boards.
- Instead of receiving a messy inbox full of applications, you will receive a central database where all applications will be stored.
- Every applicant will receive a confirmation email.
- Team members can rate a candidate, provide comments, and schedule an interview. All in one place.
- There is an AI matching tool to help you look for strong candidates in applications already submitted.
Never again will you have to guess what employees will be doing with the information you provide or how they will work together when they remit progress and problems to you; the system keeps everything in an orderly and organized fashion. However, the real development occurs when you hit the hire button.
How the Two Systems Work Together
An interconnected system transfers candidates automatically to the next stage. This is where the most time is saved.
Here’s how the complete procedure appears when both systems function together.
Stage 1: The Candidate Journey in Zoho Recruit
- A candidate applies through your career site.
- They screen, interview and evaluate.
- The hiring manager marks them as the hired candidate.
An automated workflow is triggered, and the next step happens.
Stage 2: The Onboarding Journey in Zoho HR
- Zoho People automatically create an employee profile.
- The system issues a welcome email, including the link to the onboarding portal.
- The new employee electronically signs their offer, completes a form, and uploads documents.
- IT is assigned a task to set up the user accounts and company devices.
- Facilities is assigned a task to set up the office.
- A list of first-week tasks is available to the manager.
- On the first day, the employee logged in to Zoho People and Zoho Connect to use all available tools.
There is no manual data entry nor follow-up emails required.
Why This Matters for Your Business
Integrating Zoho Recruit with Zoho HR can give you an advantage:
1. Fewer Manual Tasks
Thanks to automated workflows with data transfers, emails, and task management, teams can save 5-10 hours each time they hire someone.
2. No Document Oversight
Each profile has all the forms, contracts, and files associated with an employee, so you’re never missing anything.
3. Positive First Impression
Instructions are automated, and new employees can quickly get all the company tools they need.
4. More Timely Coordination
Efforts from IT, facilities, and management can all be automated so that no one’s hundred-step manual workflow creates a bottleneck.
5. Verifiable Metrics
You are able to measure time to hire, source quality, progression of candidates, and retention after hire.
Companies that leverage integrated systems are able to avoid many common issues that create hiring delays. They also cut down on the common errors resulting from data duplication.
Two Simple Automations to Start With
You do not need to build the entire setup on day one. You can begin with two core workflows.
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Basic Transfer
Start by sending the new hire’s name, email, job title, department, and start date from Zoho Recruit to Zoho People. This transfer eliminates a massive amount of repetitive work. -
Automated Welcome Email
An email from the hiring manager can be set up so that after the offer is accepted, an automatic message is sent. This increases trust with the hire, and it also gives them necessary information to move on to the next steps.
With these two improvements to your workflow, the system can avoid the majority of delays, resulting in a much more streamlined final system.
Why Zoho Is a Strong Option for Growing Teams
Some companies outgrow their competitors. Spreadsheets and inboxes become congested. Zoho Recruit and Zoho HR provide an entire workflow within one ecosystem. This includes job postings, applications, interviews, onboarding, attendance, and employee management.
You manage everything from a single source. Your team eliminates the hassle caused from troubleshooting multiple platforms. Not to mention, new hires receive a seamless and courteous onboarding experience.
Zoho applies to smaller organizations and enterprise-grade companies. You can tier features based on your organizational needs. You can workflow automation and customization to complex levels. Better forecasting is also a byproduct.
Final Thoughts
As one process does affect the other, hiring and onboarding are best performed in tandem. You minimize lags and prevent double entering. You also present the candidate with a clearly defined onboarding experience.
Zoho Recruit and Zoho’s HR platform enable and support these features. They remove ambiguity and enhance operational efficiency. If your team needs to minimize daily hiring friction and modernize their candidate onboarding, Zoho HR and Zoho recruit is a no brainer.
